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Watch this tutorial to discover more about the key features of Citavi

Citavi is a multi-purpose reference management software tool which provides users with a range of features for arranging and recording references. Moreover, Citavi offers users specialist features such as knowledge organization and task planning tools and solutions. It also supports users throughout the research process, from the academic writing process itself right through to publication.


    Online consultation hour via ZOOM Wednesdays from 12 to 1 pm.

    Do you have further questions about Citavi? For one hour, the team from the Helpdesk Manage Literature of the University Library will be available in a ZOOM meeting room to answer your questions.
    You do not need to install any software to take part. All you need is a loudspeaker (or headphones or a headset). We will be happy to arrange an appointment for you outside the fixed office hours.

    You can dial into our consultation hours by clicking on the ZOOM link. Registration is not necessary.

    Of course, we are also available by email and telephone to answer your questions.


    University Site License

    The University Library provides the RWTH Aachen University community (students and staff) with free access to Citavi for Windows, Citavi Web and Citavi for DBServer through a university site license. When you register for Citavi, you are assigned licenses for Citavi for Windows and Citavi Web by default.

    The license for Citavi for DBServer is available free of charge in the RWTH software center for employees and students. After the free purchase, the download link of the license file will be sent to you by e-mail. Information on how to install the license and how to set up a SQL Server can be found in the readme file "ITC_README_Lizenzinformationen.txt". Citavi for DBServer is a variant of Citavi specially tailored to the requirements of larger organizations. This variant is especially suitable for collaborative work within large teams, e.g. at institutes. A special feature is the ability to store Citavi projects centrally on a Microsoft SQL server. Please note: Only database owners and system administrators can install licenses for Citavi for DBServer.

    Citavi licenses are specific to a person, not a computer. You may use your licenses on any number of computers, but you may not give your license to other people. However, a university site license may be used on a computer in a business or non-profit organization to complete an academic project.

    The campus license for Citavi may only be used for the duration of your studies or your employment contract at RWTH Aachen University. After the license expires, existing projects can no longer be opened and edited, and new projects can't be created.


    System Requirements

    Citavi 6 the new version of the reference management program Citavi has been available to download since the beginning 2018. Citavi 6 runs on Windows 11, 10 and 8.1. Windows XP is no longer supported.

    Projects begun with Citavi 5 can be opened with Citavi 6 without any problems. However, it is not possible to use a Citavi 6 project with Citavi 5.

    Mac and Linux
    Citavi is solely a Windows program. Mac users are recommended to use the campus licensed reference management program EndNote or the free software Zotero. Zotero also runs on the Linux operating system.

    Word Processing Programs
    Citavi works with all word processing programs that know RTF format. LaTex users can use cross-sections for TeX editors. A step-by-step instruction is provided and available for download at the bottom of this page.


    Downloading and Installing Citavi 6

    Install Citavi Free if you have not done so already.

    1. In this list, choose RWTH Aachen. You'll be redirected to the Citavi Account registration form.
    2. Start Citavi. On the Welcome Screen, click the account icon in the upper right corner:
    3. Enter the email address and password for your account.

    The license key gives you the right to use Citavi on all your computers

    Importing RWTH special settings files (recommended)
    Once you have imported the RWTH special settings files, you can search selected RWTH catalogs and databases. It offers a preselection of sources for ISBN and fulltext search and of popular citation styles. Importing special settings files is only possible with the university site license version of Citavi. On the Welcome Screen, click the account icon in the upper right corner to log in and import the settings file via Tools --> Import Settings.


    Upgrading to Citavi 6 from a Previous Version

    You can continue working on projects created with Citavi 3, 4 or 5 in Citavi 6. See this chapter in the Citavi manual.