Open Access Publication Fund

 

Following a decision by the Rectorate, RWTH will establish an Open Access Publication Fund on January 1, 2024 in order to improve the conditions for open scientific publishing at the university and thus further increase the global visibility of RWTH's research output. This supplements and further develops the RWTH's Open Access Policy and the "Stimulate Open Science" excellence measure with an essential building block.

The fund is used to finance quality-assured scientific publications that are primarily and immediately freely accessible worldwide (Open Access). RWTH members from all faculties can easily draw on the fund for the open access costs of their scientific publications. The fund is designed to cover all open access fees, i.e. there is no defined upper limit per article or per author.

In accordance with the DFG's funding principles, certain criteria apply to the assumption of costs from the fund:

  • The prerequisite for the assumption of costs is the indication of affiliation with RWTH according to the publication guidelines as well as the status as responsible or submitting corresponding author.
  • The open access charges (APCs) are financed by articles in journals whose entire articles are accessible free of charge via the Internet immediately upon publication ("gold" open access journals) and which apply recognized, strict quality assurance procedures (e.g. peer review) in the respective subject. The Directory of Open Access Journals (DOAJ) serves as a reference list for such journals.
  • Hybrid Open Access publications in subscription-based journals are only funded if they appear within the framework of a so-called transformation agreement to which RWTH has acceded; this is the case, for example, with the three DEAL agreements with the publishers Elsevier, Wiley and Springer Nature. A list of these transformation agreements can be found on the University Library website.
  • In the future, other publication types, such as open access monographs, may also be financed from the fund. The relevant criteria will be communicated in the first quarter of 2024.
  • The use of an open content license is mandatory; the Creative Commons CC-BY license is recommended.
  • Only open access costs are financed, i.e. additional costs for color illustrations, express or handling fees, etc. are not covered. Costs incurred by deselecting the open access option are also not covered.
  • Funding in projects that have been acquired for publishing should be prioritized for publications resulting from this project.

The administration of the fund has been transferred to the University Library by the Rectorate. The organizational principle is to manage the invoicing process in such a way that invoices can be processed and paid directly by the University Library in order to avoid time-consuming reimbursement and application procedures. Corresponding contracts with important Open Access publishers as well as transformation contracts such as the DEAL contracts with Elsevier, Springer Nature and Wiley ensure this. The University Library provides information on its website under Financing Models about the publishers with which central invoicing will be implemented from 1.1.2024. In all other cases, it is necessary for authors to inform their chosen publishers that the publication invoice is to be sent in electronic form to the following address:


RWTH Aachen University Universitätsbibliothek - 021000 -
Auftragsnummer 4940000000
Templergraben 61
52062 Aachen

For invoice issuers based abroad, the VAT identification number of RWTH (DE 121689807) must also be stated.

The fund is financed from central and decentralized university resources as well as from funding amounting to € 2.85 million, which the University Library has raised for RWTH from the DFG program "Open Access Publication Costs".

Further information can be found on the website of the University Library, which provides advice and support in all matters relating to publishing and proof of publication. Please address any questions to .